Advancing human health by understanding the function and pathology of blood vessels
EVBO Constitution and Rules
The society shall be called the European Vascular Biology Organisation (EVBO).
EVBO has been instituted for the purposes of advancing and exchanging knowledge in Europe in all areas relevant to vascular biology. Its primary means of carrying out these purposes will be by the organisation of scientific meetings, either alone or in partnership with other organisations. These scientific meetings shall be open for attendance regardless of membership of EVBO.
The business of EVBO shall be conducted by a Council elected by the members of the society from their number. It will consist of a President, a Secretary, a Treasurer and no less than 8 and no more than 14 Ordinary Members. The President shall retire after two years, but will be eligible for re-election for a second period. The Secretary and Treasurer shall normally hold office for four years, and not be eligible for immediate re-election. The members of the Council without office shall retire after two years, but will be eligible for re- election for one more period, and not eligible for immediate re-election thereafter.
The members to serve on the Council both with and without office will be elected. They shall be nominated by the Council or by any two members of EVBO. Nominations shall be sent to the Secretary at least 2 weeks before an Annual General Meeting (AGM) when elections are due.
The President shall chair the AGM and Council meetings. The Treasurer shall be responsible to the Society for any financial matters, and for providing an annual financial report to be presented at the AGM. The Secretary shall keep the minutes of the Council meetings and the AGM, a record of scientific meetings held by EVBO alone or in partnership with other organisations, and a record of the membership. The Secretary shall, with the aid of an ex officio member of the Council appointed to run the EVBO web pages, notify all members of the dates and places of future scientific meetings organised entirely or in part by EVBO.
The Council shall meet at least two times each year. There shall be a quorum when at least 6 members of the Council are present at a meeting. The Council shall report to the AGM.
The Council shall comply with obligations under charity law with regard to:
the keeping of accounting records for EVBO
the preparation of annual statements of account
the auditing or independent examination of the statements of account of the society and; the transmission of the statements of account of the society to the Charity Commissioners or appropriate equivalent body.
EVBO will seek to maintain a membership with an interest in vascular biology from a wide range of disciplines, including both basic scientists and clinicians. New members will be accepted following nomination by 2 existing members and ratification by Council.
The biennial subscription to the Society shall be due at the time of the biennial scientific meeting of the Society. Any Member whose subscription is still unpaid by the 30th September following shall cease to be a member forthwith. Such a lapsed member shall not be eligible for re-election to membership of the Society except after paying the subscription in default. Council may agree to waiving the subscription fee under certain circumstances (e.g. for members who have retired from paid employment). Subscription fees will be changed only with the agreement of a simple majority of the voting members at the AGM. Notice of the suggested change shall be given at least 2 weeks before the AGM to the membership.
Honorary Membership may be offered to eminent scientists (European or foreign) nominated either by the Council or by two members of EVBO and approved by the AGM. They shall have no voting rights and they shall not be required to pay a subscription.
The Rules of EVBO shall not be changed unless a simple majority of the membership votes at the AGM in favour of a change. Notice of the suggested change shall be given in writing at least 2 weeks before the AGM to the Secretary. Postal or electronic voting will be allowed.
If the Council decides that it is necessary or advisable to dissolve EVBO, it shall call a meeting of all members of the society, of which not less than 4 weeks’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed at the meeting by a two-thirds majority of those voting (including postal or electronic votes), the Council shall have power to realise any assets held by or on behalf of EVBO. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of EVBO as members may determine, or failing that shall be applied for some other charitable purpose, Council ensuring compliance with any conditions required by charity law.